Events
The Events section in the Settings page lets you configure your events to suit your school or organization.
Staff access
As an administrator, you can customize what staff members are allowed to do once they're signed in from the Events section in the Settings page.
Actions include:
- create and manage their bookings, including cancelling bookings made by attendees.
- set their own breaks or gaps for events.
- for Event Managers, uploading attachments to events.
- for Event Managers, downloading attachments uploaded by attendees from an event.
When these options are disabled, certain features will be hidden when logged in as a staff member.
Attachments uploaded by attendees can only be downloaded by an Administrator unless enabled, as the contents of the attachments may be considered sensitive depending on the event your school or organization is running (such as identity documents)
If you choose to allow Event Managers to download attachments uploaded by attendees, we recommend ensuring that they follow any sensitive data handling requirements for your school or organization.
All downloads of an attachment are tracked for auditing purposes, and attachments are removed when an event is archived
Shared attachments
The attachments feature allows your staff to upload files to an event that can be accessed by attendees.
Shared attachments allow you to offer attachments for staff to add to their events, for example:
- campus maps
- safety information
- promotional information
Using shared attachments ensures consistency, saves staff time, and helps keep important documents up to date across all events.
Shared attachments can be managed from the Events section in the Settings page.
When a shared attachment is removed, it's also removed from any events it's been added to by staff.